Chapter of the Year


The PA SHRM Chapter of the Year award recognizes outstanding achievement in chapter initiatives and contributions to effective HR management. Each year PA SHRM will award one chapter $2,000 at our Annual State Conference. PA SHRM State Council will also make a contribution of $500 to the SHRM Foundation on behalf of the winning chapter (in the chapter’s name).

Chapter Eligibility: Complete and submit the Chapter self nomination form and all supporting documentation to Victoria Krotzer, (pashrm@gmail.com) by August 1. Entries will be evaluated by a committee appointed by the State Council Executive Board and the decision will be final.
 

The State Council recognizes that some of our Chapters run on a calendar year basis and others run on a fiscal year. In an effort to treat each Chapter equally and meet the reviewers’ needs and year to year timelines due to fluctuating dates of the State Conference, each Chapter should complete the self-nomination form for Award year August 1 – July 31.

Please note that your Chapter should submit a nomination form even if you have nothing to report in one or more initiative areas. Judging will be based on quantitative and qualitative scores. Chapters scoring the highest total points in the quantitative section will move on to the second round of judging based on qualitative results.

Click here to download the Nomination Form.

 

PREVIOUS WINNERS
Chester County Human Resources Association – Winner 2016
 

Finally, each year, when fiscally possible, the Chester County Human Resources Association also offers, offers two scholarships to its members.  One $1,000 scholarship for undergraduate studies and another $1,000 scholarship for graduate studies.
to become members mid-year at a reduced cost.CCHRA offers a discounted membership (1/3rd off) to both non-renewals and new members. This allows HR professionals who may be new to the area or who have just recently discovered CCHRAIn the last half of their chapter year (January/February),
 
Chester County also uses a two-step process where they call previous members who had not signed up for the new program year to remind them of the benefits of doing so, and also mail them the letter that had the upcoming meeting schedule with the topics and Presenters listed. They also reach out to new members after they had attended a few meetings to get their feedback.
 
Board members may invite an interested prospect to a monthly meeting free of charge in order to get them familiar with how a meeting is run and encourage them to join. Follow up is done as per the scenario described above
 
In addition, they held a Networking event in early November specifically to recruit new members (membership year is Sept – Aug) and encouraged current members to bring other HR colleagues who are not members of their chapter. At the Networking event, they raffle off a Convenience membership (includes meals as well as membership) to one lucky attendee. This is an incentive for some folks who are interested in a membership to attend.
 
“Be My Guest” letter that had all the details for the upcoming meeting. uses a five step “touch” process to recruit new members. Once they have identified a prospective member, they send them a personal letter/email describing the benefits of joining their chapter. This is followed with a phone call and, then, an email. They drop off or mail them a chapter brochure after which they then mail/email them another personal letter that had a list of their upcoming meeting topics and who the Presenters are going to be. Three weeks before a monthly meeting, they send them a CCHRA

 
York SHRM – Winner 2013
 

Considering that the York Chapter is a small chapter with only 150 members, it is a very active and robust chapter.  All of the SHRM CLA positions are represented on its Board.
 
As part of their SHAPE plan, this chapter started a new member recruitment strategy where members are rewarded for referring their colleagues to the Chapter.  The more new members that a current member recruits, the more rewards that are earned.  If a current member recruits 5 or more new members to the Chapter he/she is entered to win a free one-year membership to the Chapter.  The Board also will contact those members who have not renewed their dues to find out why they didn’t renew.  They continue, however collecting data to help improve upon what the Chapter does in an effort to retain its members.
 
The York Chapter offers monthly programs with hot topics from Social Media in the Workplace to Healthcare concerns.
 
The York Chapter sends weekly emails to its members to keep everyone up-to-date on the Chapter happenings, PA SHRM and SHRM National news.

 

1ST ANNUAL PA SHRM CHAPTER OF THE YEAR AWARD went to SEPA SHRM

In addition to scoring the most points in the quantitative portion of the nomination process, SEPA also demonstrates a very active chapter with a strong board.  Some of the highlights of the qualitative portion included:

  • Very strong recruitment and retention strategies – currently at star level
    • At-large members are contacted directly by a board member or personal letter
    • At-large members are provided with a coupon for a free Chapter meeting
    • Orientation welcome is given to newly-designated Chapter members
    • CMP sends email reminders monthly to each Chapter member when their annual Chapter designation is about to expire
    • They also use their LinkedIn Group to encourage members to designate SEPA as their local chapter
  • They offer monthly meetings/programs  with recertification credits being offered and 45% of those credits were strategic
  • State Council messaging:
    • They regularly post their meetings on State Council’s calendar
    • The homepage of their website provides a link to the State Council’s website
    • Emails are sent to chapter members advertising the L&L Conference